Job Description
Are you a proactive professional looking to make a meaningful impact? Apex Innovations LLC is seeking a dynamic Office Assistant to join our San Jose team. In this hybrid role, you will enjoy the best of both worlds: the flexibility of remote work and the collaborative energy of an in-office environment.
As the face of our operations, you will ensure our office runs smoothly, supporting our sales and marketing teams with top-tier administrative support. We are looking for a self-motivated individual who thrives in a fast-paced setting and is eager to grow their career with a forward-thinking company.
Why Join Us?
- Competitive hourly pay ($18 - $25/hr).
- Hybrid work schedule (3 days in-office, 2 days remote).
- Comprehensive benefits package including health, dental, and vision insurance.
- Professional development opportunities and a supportive team culture.
Responsibilities
- Front Desk Operations: Greet and direct visitors, manage incoming calls, and handle incoming and outgoing mail with a professional demeanor.
- Administrative Support: Prepare, edit, and distribute correspondence, reports, and presentations. Manage travel arrangements and conference room bookings.
- Document Management: Maintain accurate digital and physical filing systems, ensuring confidentiality and easy retrieval of records.
- Inventory Control: Monitor office supplies, place orders, and manage stock levels to ensure the team has the tools they need.
- Calendar Management: Coordinate schedules for management, schedule meetings, and send out reminders.
- Customer Service: Act as the primary point of contact for internal and external clients, answering inquiries and escalating issues as necessary.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or equivalent administrative experience preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished phone etiquette.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Problem Solving: Ability to troubleshoot office issues and provide creative solutions.
- Flexibility: Willingness to adapt to changing priorities and occasional overtime.