Job Description
We are seeking a motivated Entry Level Administrative Assistant to join our dynamic team in the heart of Boston. This is a fantastic opportunity for recent graduates or career changers looking to launch their professional journey in a corporate environment. You will work closely with senior leadership to ensure smooth office operations.
Our culture is fast-paced, collaborative, and supportive. We pride ourselves on employee growth and offer comprehensive training programs to help you succeed.
Responsibilities
- Manage incoming communications, including email and phone inquiries, with a focus on customer service.
- Coordinate and schedule meetings, appointments, and travel arrangements for executive staff.
- Maintain accurate filing systems, both digital and physical, ensuring documents are organized and retrievable.
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Assist in data entry tasks and the generation of weekly or monthly performance reports.
- Order office supplies and manage vendor relationships to keep operations running efficiently.
- Greet visitors and provide general administrative support to the front desk and internal teams.
Qualifications
- High school diploma or GED required; Bachelor’s degree preferred but not mandatory for this entry-level role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Attention to detail and a problem-solving mindset.
- Reliable transportation is preferred.