Job Description
Join our dynamic team at Pacific Coast Solutions as a Part-Time Administrative Assistant! We're seeking a highly organized professional to support our Irvine operations with precision and enthusiasm. This role offers flexible hours (20-25 hrs/week) in a modern, collaborative environment with growth opportunities. Perfect for students or professionals seeking work-life balance while making meaningful contributions to a forward-thinking organization.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute confidential documents and correspondence
- Assist with onboarding processes, including new hire paperwork and equipment setup
- Support departmental projects through data entry, report generation, and research
- Coordinate office supplies inventory and vendor relationships
Qualifications
- Minimum 2 years administrative experience or relevant internship
- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to multitask in a fast-paced environment with competing priorities
- Strong organizational skills with attention to detail
- Professional demeanor with customer service focus
- Valid California driver's license preferred