Job Description
Join a thriving team in Santa Ana! Ventura Office Solutions is seeking a highly organized and proactive Office Assistant to support our daily operations. In this direct hire role, you will be the face of our office, ensuring our administrative processes run smoothly while providing exceptional support to our management team. If you thrive in a dynamic environment and have a passion for organization, we want to meet you.
Why Apply?
- Competitive salary and comprehensive benefits package.
- Direct hire opportunity with long-term career growth.
- Located in the heart of Santa Ana with easy access to public transit.
- Collaborative and supportive work culture.
Responsibilities
- Maintain and organize physical and digital filing systems to ensure efficient information retrieval.
- Greet and assist visitors, clients, and vendors with a professional and welcoming demeanor.
- Manage incoming and outgoing correspondence, including email, mail, and fax.
- Support administrative staff by preparing reports, presentations, and meeting materials.
- Handle basic bookkeeping tasks such as processing invoices and expense reports.
- Order and maintain office supplies, inventory, and equipment.
- Schedule meetings and coordinate travel arrangements for team members.
Qualifications
- High school diploma or equivalent required; associate degree preferred.
- Proven experience as an Office Assistant or in a related administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Attention to detail and problem-solving abilities.
- Ability to maintain confidentiality and professional demeanor at all times.