Job Description
Are you a highly organized professional looking for an exciting opportunity in the heart of Pittsburgh? Pittsburgh Administrative Services is currently seeking a dedicated Office Assistant to join our dynamic team. In this role, you will play a crucial part in ensuring our daily operations run smoothly and efficiently. We pride ourselves on our collaborative culture and are looking for someone who is proactive, detail-oriented, and ready to make an immediate impact.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a modern, supportive office environment.
- Professional development and growth opportunities.
- Convenient location in Downtown Pittsburgh.
If you are ready to take the next step in your career, we want to hear from you!
Responsibilities
- Manage and direct incoming phone calls and emails with professionalism and efficiency.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Coordinate office schedules, arrange meetings, and prepare necessary meeting materials.
- Greet visitors and provide exceptional front-desk support to clients and employees.
- Assist with inventory management, including ordering office supplies and tracking stock levels.
- Support the administrative team with basic accounting tasks, such as expense reports and invoice processing.
- Handle special projects and ad-hoc administrative tasks as assigned by management.
Qualifications
- High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.
- Minimum of 2 years of experience in an office or administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a focus on customer service.
- Excellent organizational skills and the ability to multitask in a fast-paced environment.
- Must be reliable, punctual, and possess a high level of attention to detail.