Job Description
We are seeking a dynamic and organized Office Assistant to become a vital part of our Indianapolis team. In this role, you will be the face of our operations, ensuring our daily workflows run smoothly and our environment remains professional and welcoming. If you thrive in a fast-paced setting and possess a keen eye for detail, we want to meet you.
As a key member of our administrative staff, you will support various departments and manage essential office functions that contribute directly to our company's success.
Responsibilities
- Front Desk Management: Greet visitors, answer multi-line phones professionally, and direct inquiries to the appropriate staff members.
- Document Control: Prepare, proofread, and distribute internal memos, reports, and correspondence with a high degree of accuracy.
- Scheduling & Coordination: Manage the company calendar, book meeting rooms, and coordinate travel arrangements for executives.
- Inventory & Supplies: Monitor office supply levels, place orders, and maintain a tidy, organized workspace.
- Data Entry: Maintain accurate digital and physical records, including filing systems and employee databases.
- Event Support: Assist in organizing company events, lunch-and-learns, and team-building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Experience: 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with CRM software.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong time management skills and the ability to prioritize tasks in a busy environment.
- Interpersonal: Ability to work independently and collaboratively as part of a team.