Job Description
Join our dynamic Newark team as a Full-Time Office Assistant and become the backbone of our thriving operations! We're seeking a proactive professional to ensure seamless daily office functions while supporting our executive team. This hybrid role combines in-person collaboration with remote flexibility, offering competitive benefits and growth opportunities. If you excel in fast-paced environments and value precision, this is your chance to make a tangible impact.
Responsibilities
- Manage incoming communications (calls, emails, mail) with exceptional professionalism
- Coordinate complex calendars and schedule high-level meetings
- Maintain organized digital and physical filing systems
- Process payroll, expense reports, and vendor invoices accurately
- Order office supplies and manage inventory control
- Support onboarding with new hire orientation and equipment setup
- Prepare professional correspondence and presentation materials
Qualifications
- Associates degree or 2+ years administrative experience required
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven ability to multitask with competing priorities
- Exceptional written and verbal communication skills
- Discretion handling confidential information
- Experience with office equipment (copiers, scanners, phone systems)
- Knowledge of basic bookkeeping principles preferred