Job Description
Join our vibrant team at Pacific Horizon Partners as a full-time Office Assistant in Honolulu! We're seeking a detail-oriented professional to support our executive operations with exceptional organizational skills. Enjoy competitive benefits, career growth opportunities, and the chance to work in Hawaii's dynamic business hub. If you thrive in fast-paced environments and excel at multitasking, this is your perfect opportunity to make an impact!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Maintain organized filing systems and digital document management protocols
- Process invoices, expense reports, and financial documentation with precision
- Coordinate office operations, including supply inventory and vendor relationships
- Assist with onboarding processes and new employee orientation materials
- Support event planning and meeting logistics for executive team
Qualifications
- Minimum 2 years administrative support experience in a professional office setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Experience with office equipment (copiers, scanners, phone systems)
- Professional demeanor and customer service focus
- High school diploma required; associate degree preferred