Job Description
Join our dynamic team in downtown Chicago as a Full-Time Office Assistant! We're seeking a highly organized professional to support our fast-paced office environment. This direct-hire role offers competitive compensation, comprehensive benefits, and growth opportunities within a thriving business ecosystem. If you excel at multitasking and enjoy maintaining an organized workspace, we encourage you to apply today.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel for executive staff
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Handle incoming communications via phone, email, and in-person inquiries
- Support departmental projects with data entry, file management, and record-keeping
- Assist with onboarding processes including new hire setup and orientation materials
- Collaborate with vendors for office services and facility maintenance
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to manage multiple tasks with competing priorities
- Professional demeanor with discretion handling confidential information
- Valid Illinois driver's license and reliable transportation