Job Description
Join our dynamic team at Innovate Solutions Group as an Executive Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to provide seamless administrative support to our C-suite executives. This is your opportunity to thrive in a fast-paced environment where your precision and proactive approach directly impact our success. Enjoy competitive compensation, comprehensive benefits, and a culture that values growth and innovation. Start your rewarding career journey tomorrow in the heart of Plano's thriving business district!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office operations, including supply inventory, equipment maintenance, and vendor relations
- Act as primary point of contact for internal/external stakeholders with discretion and professionalism
- Process expense reports, invoices, and financial documentation with meticulous accuracy
- Coordinate cross-departmental projects and special events as assigned
- Maintain digital filing systems ensuring compliance with company policies
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of progressive administrative experience supporting executives
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Discretion handling confidential information and sensitive matters
- Strong written/verbal communication skills with polished business etiquette
- Experience with calendaring tools (e.g., Calendly) and project management software
- Ability to thrive in ambiguous situations with minimal supervision