Job Description
Join a Premier Team in the Heart of NYC!
Apex Administrative Solutions is currently seeking a dedicated and organized Entry Level Administrative Assistant to join our dynamic team. This is an excellent opportunity for recent graduates or individuals looking to launch a career in corporate administration.
In this role, you will play a crucial part in ensuring our daily operations run smoothly. We provide comprehensive training and a supportive environment for professional growth.
Why Join Us?
- Competitive salary with performance bonuses.
- Full medical, dental, and vision insurance.
- Retirement savings plan (401k) with company match.
- Paid time off and holiday pay.
- Professional development and career advancement opportunities.
If you are eager to learn, thrive in a fast-paced environment, and want to start your career on the right foot, we want to hear from you!
Responsibilities
- General Office Management: Oversee daily office operations, including answering phones, greeting visitors, and managing the front desk reception.
- Data Entry & Records: Maintain accurate and up-to-date digital and physical records, ensuring data integrity and confidentiality.
- Scheduling & Coordination: Manage calendars, schedule appointments, and coordinate meetings for department heads.
- Communication: Draft and edit professional correspondence, emails, and reports using Microsoft Office Suite.
- Inventory Management: Monitor office supplies and place orders as needed to ensure the office is fully equipped.
- Client Relations: Assist in welcoming clients and providing exceptional customer service support.
- Project Support: Assist in organizing company events and preparing presentation materials for internal stakeholders.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: No prior professional experience required; entry-level candidates are welcome.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is essential.
- Communication: Excellent written and verbal communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy environment.
- Work Ethic: Self-motivated, reliable, and able to work independently as well as part of a team.
- Soft Skills: Proactive problem-solving abilities and a positive attitude.