Job Description
Are you organized, detail-oriented, and looking to kickstart your career in a thriving business environment? Apex Business Solutions is urgently hiring an Entry Level Administrative Assistant to support our dynamic team in Portland, OR.
We are seeking enthusiastic individuals who are eager to learn, grow, and contribute to a high-performing office. This role offers a fantastic opportunity for recent graduates or career switchers to develop professional skills in a corporate setting while enjoying a competitive benefits package.
Why Join Us?
- Competitive salary and performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Paid training and clear career progression pathways.
- Modern office environment in the heart of downtown Portland.
If you are ready to take the next step in your professional journey, we want to hear from you!
Responsibilities
- General Office Support: Manage incoming communications, including answering phones, routing emails, and greeting visitors in a professional manner.
- Data Entry & Records Management: Accurately input, update, and maintain digital and physical records to ensure data integrity.
- Scheduling & Coordination: Assist in scheduling meetings, coordinating travel arrangements, and managing calendars for team members.
- Document Preparation: Create, edit, and format documents, reports, and presentations using Microsoft Office Suite.
- Inventory Management: Monitor office supply levels and place orders to ensure the office operates efficiently.
- Customer Service: Address inquiries from clients and internal staff with patience and professionalism.
- Event Support: Assist in organizing company events, team building activities, and internal meetings.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in a related field is a plus.
- Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with all levels of staff.
- Technical Proficiency: Strong computer skills, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Organization: Superior organizational skills with the ability to prioritize tasks and manage time effectively.
- Attention to Detail: Meticulous attention to detail with a focus on accuracy in data entry and document preparation.
- Professionalism: A positive attitude, strong work ethic, and the ability to work both independently and collaboratively.
- Flexibility: Willingness to adapt to changing priorities and take on additional tasks as needed.