Job Description
Join Harborview Financial Group's dynamic team as a full-time Admin Assistant in the heart of Jersey City's financial district. We're seeking a proactive professional to streamline operations and drive efficiency across our fast-paced office. This hybrid role offers growth opportunities in a supportive environment where your organizational skills directly impact client success.
As the backbone of our daily operations, you'll collaborate with executives and department heads to maintain seamless workflows. We provide comprehensive training and competitive benefits including health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Manage executive calendars, travel arrangements, and meeting logistics
- Process invoices, expense reports, and financial documentation
- Coordinate onboarding procedures for new hires
- Maintain digital and physical filing systems with strict confidentiality
- Prepare client correspondence and presentation materials
- Order office supplies and manage vendor relationships
- Support HR initiatives including recruitment coordination
- Act as primary point of contact for internal/external communications
Qualifications
- Associate's degree or equivalent administrative experience
- 3+ years in administrative support roles
- Advanced proficiency in Microsoft Office Suite
- Exceptional time management and prioritization abilities
- Discretion handling confidential financial information
- Proven experience coordinating complex schedules
- Strong written and verbal communication skills
- Ability to thrive in deadline-driven environments