Job Description
Join our dynamic team at Innovate Solutions Inc. as a Full-Time Administrative Assistant in Oakland, CA. We're seeking a detail-oriented professional to support our fast-paced operations and contribute to our company's success. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) and provide exceptional customer service
- Prepare and distribute correspondence, reports, and confidential documents
- Organize and maintain digital and physical filing systems
- Assist with event planning, travel arrangements, and vendor coordination
- Support HR processes including onboarding and records maintenance
- Perform data entry and manage office inventory/supplies
Qualifications
- Associate's degree or equivalent combination of education/experience
- 3+ years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Experience with CRM systems (Salesforce preferred)