Job Description
Join our dynamic team immediately as an Administrative Assistant in Indianapolis! We're seeking a highly organized professional to support our executive operations with precision and energy. This urgent opening offers competitive compensation, comprehensive benefits, and immediate start date for the right candidate. Ideal for detail-oriented individuals who thrive in fast-paced environments.
Why Apply Today?
• Immediate start available
• Career advancement opportunities
• Collaborative downtown workspace
• Health/dental/vision coverage
• 401(k) with company match
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating logistics
- Prepare, edit, and distribute confidential correspondence and reports
- Coordinate travel arrangements and expense report processing
- Oversee office inventory management and vendor relationships
- Serve as primary point of contact for internal/external communications
- Implement organizational systems for digital and physical records
- Support meeting preparation and minute-taking
Qualifications
- Minimum 3 years administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Associates degree or equivalent professional certification
- Experience with scheduling software (Calendly, Doodle, etc.)
- Ability to prioritize tasks in high-pressure situations