Job Description
Join our dynamic team at Oakland Administrative Solutions as an Entry-Level Administrative Assistant! This is your gateway to a rewarding career in office operations with hands-on experience in a supportive environment. We're seeking motivated individuals who thrive in fast-paced settings and are eager to develop administrative skills. Enjoy competitive pay, comprehensive training, and opportunities for growth within our expanding organization. Perfect for recent graduates or career changers looking to build a strong foundation in administrative work.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) and route inquiries appropriately
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare and distribute correspondence, reports, and presentation materials
- Assist with office supply inventory management and procurement
- Support event coordination and logistics for team meetings and client functions
- Collaborate with department heads on administrative process improvements
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or customer service experience (internships acceptable)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong organizational abilities with proven attention to detail
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor with excellent interpersonal skills
- Proactive problem-solving approach with a service-oriented mindset