Job Description
Join our dynamic team in the heart of DC! Capital City Enterprises is urgently seeking a highly motivated Office Assistant to become the backbone of our fast-paced operations. This is a full-time, on-site role offering competitive compensation and growth opportunities. You'll be the first point of contact for our prestigious clients and visitors, ensuring seamless office operations while supporting our executive team. If you thrive in a collaborative environment and excel at multitasking, this is your chance to make an immediate impact!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex logistics
- Handle incoming communications including phone calls, emails, and mail with professionalism
- Process invoices, expense reports, and maintain accurate financial records
- Order office supplies, manage inventory, and coordinate facility maintenance
- Assist with onboarding new hires and coordinate team events
- Prepare confidential documents, presentations, and reports using Microsoft Office Suite
- Support cross-departmental projects and initiatives as assigned
Qualifications
- Associate's degree or equivalent experience in office administration
- Minimum 3 years of administrative support experience in a corporate setting
- Expert proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Proven ability to prioritize tasks in a fast-paced environment
- Professional demeanor with customer service excellence