Job Description
Join our dynamic team at Metropolis Executive Solutions as we urgently seek a highly organized Admin Assistant to support our New York headquarters. This is a critical role requiring exceptional multitasking skills and proactive support to ensure seamless office operations. If you thrive in fast-paced environments and excel at anticipating executive needs, apply today and make an immediate impact!
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain filing systems, digital records, and confidential documentation
- Process invoices, expense reports, and purchase orders with precision
- Coordinate office logistics including supply inventory and vendor management
- Prepare professional correspondence, reports, and presentation materials
- Support onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent certification in business administration
- 3+ years of proven administrative support experience in corporate settings
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to minute details
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet tight deadlines under pressure
- Discretion and professionalism when handling sensitive information