Job Description
Join Our Dynamic Team in New York City!
We are seeking a highly organized and proactive Admin Assistant to support our executive team. If you thrive in a fast-paced environment and have a passion for efficiency, this is the perfect opportunity for you.
As part of our growing office, you will play a crucial role in ensuring smooth daily operations and contributing to our company culture.
Why Apply?
• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Collaborative and supportive work environment.
Responsibilities
- Calendar Management: Schedule meetings, coordinate conference rooms, and manage executive calendars to ensure optimal time usage.
- Communication: Screen incoming calls, respond to emails, and draft professional correspondence on behalf of management.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Documentation: Prepare, proofread, and edit reports, presentations, and internal documents with high attention to detail.
- Office Operations: Manage office inventory, order supplies, and handle basic accounting tasks such as expense reports.
- Event Planning: Assist in organizing company events, team-building activities, and client meetings.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 2 years of administrative support experience in a corporate setting.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Skills: Excellent written and verbal communication skills with a professional tone.
- Organizational: Strong multitasking abilities and exceptional time management skills.
- Interpersonal: Ability to interact professionally with clients, vendors, and staff at all levels.