Job Description
Join our dynamic team as an Office Assistant at Tampa Bay Business Solutions! We're seeking a highly organized professional to support daily operations in our fast-paced downtown Tampa office. This full-time role offers competitive compensation, growth opportunities, and a collaborative work environment. If you're detail-oriented, tech-savvy, and passionate about administrative excellence, we encourage you to apply today!
Responsibilities
- Manage incoming communications (phone, email, mail) and route inquiries appropriately
- Maintain digital filing systems and ensure document organization and accessibility
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relationships
- Support scheduling, meeting coordination, and travel arrangements for executive team
- Assist with basic bookkeeping tasks including invoice processing and expense tracking
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Onboard new hires with equipment setup and office orientation
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of office administration or customer service experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor with strong interpersonal skills
- Basic knowledge of office equipment (printers, scanners, multi-line phones)