Job Description
Join our dynamic team as a Remote Office Assistant and become the backbone of our operations! Tampa Bay Innovations is seeking a highly organized professional to provide essential administrative support while enjoying the flexibility of remote work. You'll be instrumental in maintaining seamless office functions, supporting executive teams, and ensuring our Tampa-based operations run smoothly. This hybrid role offers the perfect balance of remote collaboration and occasional on-site meetings in our vibrant downtown Tampa office.
We offer competitive compensation, comprehensive benefits, and a collaborative culture that values work-life balance. If you're a proactive multitasker with a passion for efficiency, we encourage you to apply today!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive teams
- Handle incoming communications including calls, emails, and virtual meetings
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and financial documentation
- Coordinate office supplies, equipment, and vendor relationships
- Support onboarding processes and new hire paperwork
- Assist with event planning and meeting logistics
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with virtual collaboration tools (Slack, Zoom, Teams)
- Ability to work independently with minimal supervision
- Associate's degree or equivalent professional certification preferred