Job Description
Join our dynamic team at Tampa Bay Solutions Inc. as an Office Assistant and become the backbone of our thriving operations! We're seeking a highly organized and tech-savvy professional to manage daily administrative functions, ensuring seamless workflow across departments. This full-time role offers growth opportunities in a supportive environment with competitive benefits and a collaborative culture. If you're passionate about precision, customer service excellence, and thrive in fast-paced settings, apply today to launch your career in Tampa's vibrant business district!
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism and efficiency
- Coordinate calendars, schedule appointments, and arrange meetings for executives
- Maintain organized filing systems (physical and digital) for documents and records
- Process invoices, expense reports, and purchase orders with meticulous attention to detail
- Assist with onboarding new hires, including equipment setup and orientation materials
- Support event planning and coordination for office activities and client meetings
- Collaborate with team members to prioritize tasks and meet departmental deadlines
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and ability to multitask in high-pressure situations
- Strong written and verbal communication abilities with polished phone etiquette
- Experience with office equipment (printers, scanners, copiers) and basic troubleshooting
- Proven ability to maintain confidentiality and handle sensitive information discreetly
- Positive attitude with proactive problem-solving mindset