Job Description
Welcome to Horizon Business Services, a dynamic company headquartered in San Antonio. We are seeking a highly organized and proactive Remote Admin Assistant to support our executive team. This is a fully remote-friendly position, allowing you to contribute from your home office while being part of a vibrant local team.
In this pivotal role, you will streamline daily operations, manage complex calendars, and ensure seamless communication across departments. We value accuracy, efficiency, and a positive attitude.
What You Will Do:
- Calendar & Scheduling: Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via email and phone.
- Document Management: Create, edit, and format documents, presentations, and reports using Microsoft Office Suite.
- Office Operations: Oversee filing systems, data entry, and inventory management to keep our office running smoothly.
- Project Support: Assist in coordinating projects and preparing meeting materials for leadership reviews.
Responsibilities
- Manage and prioritize incoming emails and correspondence with professionalism.
- Prepare and distribute weekly reports and internal memos.
- Assist in the recruitment process by scheduling interviews and preparing candidate packets.
- Maintain accurate digital and physical records and databases.
- Process invoices and manage expense reports.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2-3 years of experience in an administrative support role.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong time management skills with the ability to multitask in a fast-paced environment.
- Excellent English communication skills, both written and verbal.