Job Description
Join our dynamic team at Apex Solutions Group as a Remote Admin Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our Indianapolis-based team while enjoying the flexibility of remote work. This hybrid role combines virtual collaboration with occasional in-person meetings at our downtown office. You'll play a crucial role in maintaining seamless workflows, enhancing productivity, and contributing to our innovative growth. If you're a proactive multitasker with exceptional communication skills and a passion for administrative excellence, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across multiple time zones
- Handle confidential correspondence, data entry, and document management with precision
- Support HR functions including onboarding coordination and benefits administration
- Assist with expense reporting, invoice processing, and financial record-keeping
- Collaborate with department heads to streamline operational workflows
- Prepare professional reports, presentations, and communications using Microsoft Office Suite
- Act as primary point of contact for internal and external stakeholders
Qualifications
- 3+ years of administrative support experience in remote or hybrid environments
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with CRM systems (e.g., Salesforce, HubSpot) preferred
- High attention to detail with proven accuracy in data management
- Ability to work independently while collaborating effectively with distributed teams