Job Description
Join our innovative team at Apex Solutions Group as a Remote Admin Assistant and become the backbone of our operations! We're seeking a detail-oriented professional to support our Indianapolis-based executives while enjoying the flexibility of remote work. This hybrid role requires 2 days/month in our downtown office for team collaboration. If you thrive in fast-paced environments and excel at organizational excellence, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating cross-departmental meetings
- Handle confidential correspondence, document preparation, and digital filing systems
- Process expense reports, invoices, and purchase orders with 99% accuracy
- Coordinate travel arrangements and logistics for domestic/international trips
- Serve as primary point of contact for internal/external stakeholders
- Implement office procedures and maintain digital workflow efficiency
- Assist with onboarding processes and new hire orientation
Qualifications
- 3+ years administrative support experience in remote-friendly environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Exceptional written/verbal communication and interpersonal skills
- Strong attention to detail with ability to multitask competing priorities
- Experience with CRM systems (Salesforce preferred)
- Ability to work independently with minimal supervision
- Proactive problem-solving approach and adaptability to changing priorities
- High school diploma; Associate's degree preferred