Job Description
We are seeking a dedicated and organized Part-Time Office Assistant to join our dynamic team in the heart of Jacksonville, FL. In this role, you will be the backbone of our daily operations, ensuring that our office environment remains efficient, welcoming, and professional. We offer a flexible schedule perfect for students or those looking to supplement their income.
As part of our team, you will support various departments with administrative tasks, from managing incoming communications to handling essential filing and data entry. If you are a proactive problem solver with a keen eye for detail, we want to hear from you.
Responsibilities
- Manage Communications: Answer incoming phone calls, screen and route them appropriately, and respond to general emails in a professional and timely manner.
- Document Management: Maintain an organized filing system for both physical and digital documents, ensuring easy retrieval and confidentiality.
- Data Entry: Accurately input and update information into our CRM and database systems, ensuring data integrity.
- Meeting Support: Schedule and coordinate meetings, prepare agendas, and take minutes when required.
- Front Desk Operations: Greet visitors warmly, manage the reception area, and assist with visitor check-ins.
- Inventory Management: Assist with ordering office supplies and tracking inventory levels.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Previous experience in an administrative or office support role is preferred but not mandatory.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software quickly.
- Communication: Excellent written and verbal communication skills with a friendly, professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.