Job Description
Are you a highly organized professional seeking a rewarding career in a dynamic environment? Apex Business Solutions is looking for a dedicated Office Assistant to join our growing team in Toledo, Ohio. In this pivotal role, you will be the backbone of our daily operations, ensuring smooth communication channels and efficient administrative processes. We pride ourselves on a culture of excellence, offering competitive compensation, comprehensive benefits, and a supportive atmosphere that values your contributions.
Join us today and take the next step in your professional journey with a company that invests in its people.
Responsibilities
- Front Desk Operations: Manage the reception area professionally, answer multi-line phones, and greet visitors with a welcoming demeanor.
- Communication Management: Prepare, proofread, and distribute internal memos, reports, and correspondence to ensure clear communication.
- Scheduling & Coordination: Coordinate meeting rooms, manage executive calendars, and handle appointment scheduling efficiently.
- Inventory Control: Monitor office supplies, manage stock levels, and place orders to ensure the facility remains fully operational.
- Data Entry & Records: Accurately input and update information in our database systems and maintain organized physical and digital filing systems.
- Event Support: Assist in organizing company events, training sessions, and team-building activities to foster a positive work environment.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Business Administration certificate is a plus.
- Experience: Minimum of 2 years of professional office administration experience.
- Technical Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Communication Skills: Excellent verbal and written communication skills with a focus on professionalism and clarity.
- Organization: Strong ability to prioritize tasks, manage time effectively, and handle multiple projects simultaneously.
- Interpersonal Skills: Ability to work independently as well as collaboratively within a team-oriented environment.