Job Description
Are you a detail-oriented professional ready to launch your career in a dynamic environment? Apex Solutions Inc. is seeking a dedicated Office Assistant to join our Santa Ana team. We pride ourselves on a collaborative culture and offer a generous Sign-On Bonus for qualified candidates to help you get settled.
In this role, you will be the backbone of our daily operations, ensuring our administrative processes run smoothly and efficiently. You will have the opportunity to grow your skills in a supportive setting while contributing to the success of a forward-thinking company.
Why Join Us?
- Competitive salary and benefits package.
- Professional development opportunities.
- Sign-On Bonus available immediately!
- Supportive and inclusive team culture.
Responsibilities
- Manage the front desk reception area, greeting visitors and directing them appropriately.
- Answer incoming phone calls and emails with a professional and courteous tone.
- Perform data entry, filing, and document management to maintain accurate records.
- Assist with scheduling appointments and managing calendars for management staff.
- Order and maintain office supplies and equipment inventory.
- Support the finance department with basic invoicing and expense reporting.
- Prepare meeting materials and take minutes during team meetings.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to use multi-line phone systems and basic office machinery.