Job Description
We are urgently seeking a detail-oriented Office Assistant to join our dynamic team in San Jose, CA. If you are looking for a stable role where your organizational skills will make a direct impact, this is the perfect opportunity for you.
As an Office Assistant, you will be the backbone of our daily operations, ensuring smooth communication between departments and providing top-tier support to our management team.
Responsibilities
- Manage the front desk reception, greeting visitors and directing inquiries professionally.
- Handle incoming and outgoing correspondence via email, fax, and mail.
- Maintain and update electronic and physical filing systems for accurate record keeping.
- Prepare and edit documents, presentations, and reports using Microsoft Office Suite.
- Schedule meetings, coordinate conference rooms, and manage calendars.
- Assist with basic HR tasks, including onboarding new hires and maintaining employee records.
- Order and manage office supplies to ensure the workspace is fully equipped.
Qualifications
- High school diploma or GED; Associate degree in Business Administration is a plus.
- 1-2 years of experience in an administrative or office support role.
- Proficiency in MS Word, Excel, PowerPoint, and Outlook.
- Strong interpersonal and verbal communication skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Professional appearance and demeanor.