Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in Newark, NJ. In this pivotal role, you will be the face of our company, ensuring smooth daily operations and providing exceptional support to our staff and clients.
Our ideal candidate thrives in a fast-paced environment and possesses a keen eye for detail. If you are looking for a rewarding career opportunity in the heart of Newark, we want to hear from you.
Responsibilities
- Manage Communications: Answer incoming calls professionally, screen and route inquiries, and take accurate messages.
- Data Management: Perform high-volume data entry and maintain updated digital and physical filing systems.
- Visitor Relations: Greet visitors warmly, manage the reception area, and assist with sign-in procedures.
- Administrative Support: Sort and distribute incoming mail/packages, and handle courier services as needed.
- Scheduling: Assist in scheduling meetings, managing calendars, and preparing meeting materials.
- Document Preparation: Create, edit, and format documents, reports, and presentations using Microsoft Office.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certificate in Business Administration preferred.
- Experience: Minimum of 1-2 years of experience in an office administration or clerical role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Integrity: Ability to maintain confidentiality and handle sensitive information with discretion.