Job Description
Apex Solutions Inc. is a dynamic and innovative company looking for a dedicated Office Assistant to join our growing team in the heart of New York City. We pride ourselves on a fast-paced, collaborative environment where every team member contributes to our success.
As an Office Assistant, you will be the face of our organization, ensuring our daily operations run smoothly and efficiently. You will play a vital role in managing administrative tasks, supporting leadership, and maintaining a welcoming environment for clients and employees alike.
If you are organized, proactive, and eager to grow your career in a premier New York office, we want to hear from you.
Responsibilities
- Reception & Front Desk: Manage the front desk reception, greet visitors professionally, and direct them to the appropriate personnel or department.
- Mail & Communication: Handle incoming and outgoing mail, packages, and faxes with accuracy and ensure timely distribution.
- Office Management: Maintain and organize office supplies inventory, place orders as needed, and keep the workspace tidy and efficient.
- Data & Records: Assist with data entry, filing, and record-keeping for various departments to ensure accurate documentation.
- Scheduling: Schedule and coordinate internal and external meetings, manage calendars, and book meeting rooms.
- Reporting: Prepare correspondence, reports, and presentations using the Microsoft Office Suite.
- General Support: Answer phone calls, screen inquiries, and perform other administrative duties as required.
Qualifications
- Education: High school diploma or GED required; Associate's degree in Business Administration or related field preferred.
- Experience: 1-2 years of previous administrative or office support experience.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks in a busy environment.
- Interpersonal: Ability to work independently as well as part of a team and maintain a positive attitude.