Job Description
Welcome to Apex Professional Solutions, a dynamic organization driving innovation in the Bay Area. We are currently seeking a highly organized and proactive Admin Assistant to join our growing team in Oakland, CA.
As a vital member of our support staff, you will ensure the smooth operation of our daily activities. We pride ourselves on a collaborative culture that values attention to detail and exceptional communication skills.
Why You'll Love Working With Us:
- Competitive hourly rate and comprehensive benefits package.
- Modern office environment in the heart of Oakland.
- Opportunities for professional development and career advancement.
Ready to make an impact? Apply today to join our team!
Responsibilities
- Manage and schedule complex calendars, including internal meetings and external appointments.
- Handle all incoming and outgoing correspondence via email and phone with a professional demeanor.
- Prepare, proofread, and distribute high-quality reports, presentations, and documents.
- Maintain accurate digital and physical filing systems and databases.
- Coordinate office supplies, equipment, and vendor relationships.
- Assist in planning and executing company events and team-building activities.
- Process travel arrangements and expense reports for management.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Ability to prioritize tasks and work independently in a fast-paced environment.