Job Description
Are you a highly organized professional seeking a rewarding opportunity in the bustling hub of Boston? HarborView Administrative Services is currently looking for a detail-oriented Office Assistant to join our growing team. We pride ourselves on a collaborative work environment and offer competitive benefits for the right candidate.
In this role, you will be the backbone of our daily operations, ensuring our office runs smoothly and efficiently. If you are proactive, reliable, and ready to make an impact, we want to hear from you.
Responsibilities
- Manage incoming emails and schedule meetings using Google Calendar and Outlook.
- Maintain and organize physical and digital filing systems to ensure data retrieval is efficient.
- Handle front-desk reception duties, including greeting visitors and answering multi-line phones.
- Prepare internal documents and presentations using Microsoft Office Suite.
- Order and track office supplies and inventory.
- Assist with general administrative tasks such as data entry and expense reporting.
Qualifications
- High school diploma or equivalent required; associate degree or certificate in Business Administration preferred.
- Proven experience as an Office Assistant, Administrative Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong time management and multitasking abilities.
- Ability to maintain confidentiality and professional demeanor.