Job Description
Are you a highly organized individual seeking a rewarding opportunity in the heart of Columbus? Horizon Group LLC is looking for a proactive Office Assistant to ensure our daily operations run smoothly. If you thrive in a fast-paced environment and enjoy supporting a dynamic team, we want to hear from you.
About the Role:
As an Office Assistant, you will be the face of our company, ensuring a welcoming environment for our clients and employees alike. You will play a crucial role in maintaining our office infrastructure and supporting management with essential administrative tasks.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and development.
- Collaborative and inclusive company culture.
- Located in a convenient downtown Columbus location.
Responsibilities
- Front Desk Operations: Greet and direct visitors professionally, answer multi-line phone systems, and screen and route calls with a friendly demeanor.
- Administrative Support: Manage incoming and outgoing mail, distribute correspondence, and handle data entry with a focus on accuracy and speed.
- Meeting Coordination: Schedule meetings, book conference rooms, prepare agendas, and set up audio-visual equipment for internal and external events.
- Office Management: Maintain office supplies inventory, coordinate with vendors for repairs or services, and ensure the reception area is clean and organized.
- Document Management: Organize and file physical and electronic documents, ensuring proper retention and accessibility for the team.
- Customer Service: Assist employees with basic inquiries and provide exceptional service to clients visiting the office.
Qualifications
- Education: High school diploma or GED is required; associate's degree or relevant business certificate is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or receptionist role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office machinery (printers, scanners, fax machines).
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy office environment.
- Reliability: Punctual, dependable, and able to maintain confidentiality in all professional matters.