Job Description
We are seeking a highly organized and proactive Admin Assistant to join our dynamic team in Richmond, VA. This is a direct hire opportunity offering a competitive salary and a collaborative work environment.
In this pivotal role, you will be the backbone of our operations, ensuring smooth office flow and providing top-tier support to department heads. If you excel at multitasking and thrive in a fast-paced setting, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and arrange travel arrangements for senior staff.
- Prepare and distribute internal memos, reports, and presentations using the Microsoft Office Suite.
- Handle incoming inquiries via phone and email with a professional and helpful demeanor.
- Organize and maintain physical and digital filing systems to ensure data accessibility.
- Assist in the coordination of company events, training sessions, and team-building activities.
- Process invoices, expense reports, and purchase orders with accuracy and adherence to budgets.
- Perform general clerical duties, including data entry and document formatting.
Qualifications
- Minimum of 2-3 years of administrative experience in a corporate or professional setting.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
- High school diploma or equivalent required; Associate’s degree preferred.
- Ability to maintain confidentiality and handle sensitive information with discretion.