Job Description
Join our dynamic team at Cityscape Solutions as a Full-Time Office Assistant in the heart of Philadelphia! We're seeking a highly organized professional to ensure seamless office operations and exceptional administrative support. This role is perfect for a detail-oriented individual who thrives in a fast-paced environment and values teamwork. Enjoy competitive compensation, comprehensive benefits, and a vibrant workplace culture in one of America's most historic cities.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility coordination
- Provide comprehensive administrative support to executive team including calendar management and travel arrangements
- Handle incoming communications professionally via phone, email, and in-person inquiries
- Maintain accurate digital and physical filing systems for confidential documents
- Coordinate meeting logistics including scheduling, room setup, and catering arrangements
- Assist with onboarding processes including new hire paperwork and equipment setup
- Support cross-departmental projects with data entry and report compilation
Qualifications
- Minimum 2 years of proven office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a deadline-driven environment
- Professional demeanor with excellent customer service skills
- Associates degree in Business Administration or related field preferred