Job Description
Join our dynamic team at Oakland Business Solutions as an Immediate Hire Admin Assistant! This is a fantastic opportunity for a proactive professional to support our operations in a fast-paced environment. We're seeking a detail-oriented individual with exceptional organizational skills to ensure our office runs smoothly. If you're ready to hit the ground running and make an immediate impact, we encourage you to apply today!
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person interactions
- Process administrative tasks including data entry, filing, and report generation
- Support procurement activities and office supply inventory management
- Assist with onboarding new hires and maintaining employee records
- Coordinate travel arrangements and expense reports for team members
- Provide comprehensive backup coverage for front desk operations
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced setting
- Knowledge of basic office equipment and systems
- Proactive problem-solving approach with attention to detail
- Ability to start immediately upon offer