Job Description
Join our dynamic team at InnovateTech Solutions, a leading Silicon Valley tech firm, as an Executive Administrative Assistant. This pivotal role supports our C-suite executives and ensures seamless office operations in our state-of-the-art San Jose headquarters. We offer a collaborative environment, professional growth opportunities, and comprehensive benefits including health insurance, 401(k) matching, and generous PTO. If you're a proactive professional seeking to make an impact in a fast-paced tech setting, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office procurement, supply inventory, and vendor relationship management
- Act as primary point of contact for internal/external communications and inquiries
- Coordinate cross-departmental projects and maintain digital filing systems
- Assist with onboarding processes and new employee orientation
- Manage expense reports and budget tracking for executive teams
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion and professionalism
- Experience with calendar management software (e.g., Calendly) and CRM systems
- Proven ability to prioritize tasks and work independently in a fast-paced environment