Job Description
Join our dynamic team at Madison Innovations Group as an Executive Administrative Assistant and become the backbone of our fast-paced organization. We're seeking a highly organized professional to provide comprehensive administrative support to our executive team while contributing to a culture of innovation and excellence. This full-time position offers competitive compensation, comprehensive benefits, and opportunities for professional growth in Madison's thriving business district.
Our ideal candidate thrives in collaborative environments, possesses exceptional attention to detail, and takes pride in streamlining operations. You'll work alongside industry leaders in a modern, downtown office with flexible scheduling options and a commitment to work-life balance.
Responsibilities
- Manage complex executive calendars, coordinate meetings, and arrange domestic/international travel
- Prepare confidential documents, reports, and presentations with precision
- Serve as primary liaison between executives and internal/external stakeholders
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Coordinate special projects and events requiring cross-departmental collaboration
- Maintain digital filing systems and ensure document security compliance
- Provide backup support for reception and front desk operations
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong problem-solving skills and adaptability to changing priorities
- Experience with calendar management software (e.g., Calendly)
- Valid Wisconsin driver's license for occasional errands