Job Description
Are you a detail-oriented professional looking to make an impact in Reno, NV?
Summit Financial Group is seeking a highly organized and proactive Executive Administrative Assistant to join our dynamic team. We pride ourselves on excellence and efficiency, and we are looking for someone who thrives in a fast-paced environment.
In this role, you will provide critical support to our leadership team, ensuring seamless operations and contributing to the overall success of our organization. If you are ready to start tomorrow and grow your career with us, we want to hear from you!
Responsibilities
- Calendar & Meeting Management: Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare meeting agendas and minutes.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, handling phone calls, emails, and correspondence with professionalism.
- Document Control: Draft, proofread, and edit presentations, reports, memos, and other business documents with a high degree of accuracy.
- Project Coordination: Assist in the planning and execution of company events, off-sites, and special projects, ensuring deadlines are met.
- Office Operations: Oversee daily office operations, including inventory management, vendor relations, and maintaining a welcoming reception area.
- Data Management: Maintain accurate electronic and physical filing systems and perform routine data entry tasks.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Experience: Minimum of 3 years of progressive administrative support experience in a corporate or professional setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot) is a plus.
- Communication: Exceptional written and verbal communication skills with the ability to interact with senior leadership.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a busy environment.
- Professionalism: High level of integrity, discretion, and professional demeanor.