Job Description
Join our dynamic leadership team at InnovateTech Solutions as a key administrative partner driving operational excellence. This full-time Executive Administrative Assistant role offers the opportunity to support C-level executives in a fast-paced tech environment while enjoying competitive benefits and professional growth opportunities.
We're seeking a detail-oriented professional who thrives in collaborative settings and possesses exceptional organizational skills. If you're passionate about streamlining complex workflows and contributing to a company's success, apply today to join our San Jose headquarters.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize conflicting demands
- Prepare and edit confidential documents, presentations, and correspondence with precision
- Organize high-level meetings, including logistics, materials, and follow-up actions
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Assist with budget tracking and expense report processing
- Coordinate domestic and international travel arrangements including itineraries and accommodations
Qualifications
- Minimum 3 years of executive administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to manage multiple priorities and deadlines in a fast-paced setting
- Discretion in handling confidential information and sensitive matters
- Associate's degree or equivalent professional certification required
- Experience with CRM systems (e.g., Salesforce) and calendar management tools