Job Description
Are you a highly organized professional seeking a rewarding career in a dynamic corporate environment? Apex Tech Solutions is looking for a Top-Tier Executive Admin Assistant to join our elite team in Seattle, WA. We offer competitive compensation and a culture that values excellence.
As a key member of our operations team, you will provide high-level administrative support to senior leadership, ensuring smooth workflow and efficient communication. This is a fantastic opportunity for a detail-oriented individual to thrive in a high-paying role within the heart of the tech industry.
Responsibilities
- Calendar & Scheduling: Manage complex executive calendars, scheduling meetings, and coordinating internal and external appointments with precision.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Communication Management: Screen and route incoming calls and emails; draft, proofread, and edit correspondence, reports, and presentations.
- Project Support: Assist in project management tasks, including tracking deadlines, preparing agendas, and compiling meeting notes.
- Expense Management: Process expense reports and invoices promptly in compliance with company policy.
- Office Operations: Oversee office supply inventory, manage vendor relationships, and ensure a professional working environment.
Qualifications
- Experience: Minimum of 3-5 years of experience as an Executive Assistant or Senior Admin Assistant in a fast-paced corporate setting.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organizational Skills: Exceptional ability to multitask, prioritize work, and manage time effectively under pressure.
- Communication: Superior verbal and written communication skills with a polished professional demeanor.
- Education: High school diploma required; Associate’s or Bachelor’s degree preferred.
- Discretion: Demonstrated ability to handle sensitive information with complete confidentiality.