Job Description
Join our dynamic team at Global Innovations Group as an Executive Admin Assistant and become the backbone of our leadership operations. We're seeking a highly organized professional to support our executive team in a fast-paced, collaborative environment. Enjoy competitive benefits, professional development opportunities, and a modern downtown Saint Paul workspace. If you thrive in detail-oriented roles and excel at multitasking, this is your chance to make a significant impact while advancing your administrative career.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Prepare confidential documents, reports, and presentations with precision
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Handle sensitive information with discretion and maintain strict confidentiality protocols
- Coordinate departmental communications and serve as primary point of contact for internal/external stakeholders
- Support special projects including event planning, budget tracking, and process improvements
- Utilize Microsoft Office Suite and CRM systems for data management and reporting
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills with polished professionalism
- Proven ability to handle confidential information with discretion
- Experience with calendar management and travel coordination for executives
- Detail-oriented with high level of accuracy in all tasks