Job Description
Join our dynamic team in Long Beach as an Entry Level Administrative Assistant! We're urgently hiring a motivated professional to support our operations with exceptional organizational skills and a proactive attitude. This is your opportunity to launch your administrative career in a supportive environment with growth potential.
Our ideal candidate thrives in fast-paced settings, values accuracy, and takes pride in maintaining efficient office workflows. If you're detail-oriented, tech-savvy, and eager to learn, we want to hear from you immediately!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Perform data entry and maintain accurate digital/physical filing systems
- Assist with onboarding processes and new hire documentation
- Prepare routine reports, correspondence, and presentation materials
- Coordinate office supplies inventory and vendor relationships
- Support department heads with ad-h administrative projects
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of office/administrative experience or internship
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Excellent written and verbal communication skills
- Strong organizational abilities and attention to detail
- Ability to multitask and prioritize in deadline-driven environments
- Professional demeanor with customer service focus
- Must be authorized to work in the US