Job Description
We are seeking a motivated Entry Level Administrative Assistant to join our growing team in the heart of Seattle. This is an excellent opportunity for recent graduates or career changers looking to launch their professional journey in a dynamic corporate environment.
At Apex Operations Group, we pride ourselves on efficiency and innovation. As an Administrative Assistant, you will be the face of our office, ensuring our operations run smoothly while supporting our senior leadership with high-level coordination.
Why Join Us?
- Competitive starting salary with annual performance reviews.
- Comprehensive benefits package including health, dental, and vision.
- Professional development and mentorship programs.
- A collaborative and inclusive company culture.
Responsibilities
- Manage incoming communications, including phone calls, emails, and mail, with a professional and courteous demeanor.
- Schedule and coordinate meetings, appointments, and travel itineraries for department managers.
- Prepare and organize complex reports, presentations, and documents using Microsoft Office Suite.
- Maintain accurate digital and physical filing systems to ensure easy information retrieval.
- Assist with basic data entry and database management tasks to support daily business operations.
- Greet visitors and direct them to the appropriate personnel or waiting areas.
- Order office supplies and manage inventory levels.
Qualifications
- High School Diploma or GED required; Associate’s or Bachelor’s degree preferred.
- Proven ability to type accurately and proficiently in Microsoft Word, Excel, and PowerPoint.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Excellent verbal and written communication skills.
- Attention to detail and a commitment to accuracy.
- Ability to work independently as well as part of a team.
- Basic knowledge of office equipment (printers, scanners, fax machines).