Job Description
Are you ready to launch your career in a fast-paced corporate environment?
Apex Operations Solutions is currently seeking a motivated and detail-oriented Entry Level Administrative Assistant to join our growing team in Houston, TX. This is an excellent opportunity for recent graduates or individuals looking to start a career in office administration.
In this role, you will play a vital role in ensuring our office runs smoothly. You will support senior management with daily operations, handle correspondence, and assist in various administrative projects. We offer comprehensive training and a clear path for professional growth.
Responsibilities
- Manage and organize incoming emails, faxes, and mail; screen and prioritize communications.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior staff.
- Prepare and edit correspondence, documents, and presentations using Microsoft Office Suite.
- Maintain accurate and up-to-date filing systems, both digital and physical.
- Assist with data entry tasks, including updating databases and preparing reports.
- Greet visitors and direct them to the appropriate personnel; answer phone calls professionally.
- Order office supplies and manage inventory to ensure the workspace is well-equipped.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- 0-2 years of experience in an administrative role is preferred, but entry-level candidates with strong skills are encouraged to apply.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask in a busy environment.
- Attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.