Job Description
Join our dynamic team at Indy Business Solutions as an Administrative Assistant and launch your career in Indianapolis' thriving business district. We're seeking a motivated professional to provide essential support to our executive team and ensure seamless office operations. This role offers growth opportunities and a collaborative environment where your organizational skills will make a tangible impact.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications (phone, email, mail) and route inquiries appropriately
- Prepare, edit, and distribute professional documents and correspondence
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Assist with event planning and travel arrangements for staff
- Support onboarding processes for new team members
Qualifications
- High school diploma or equivalent required; Associate's degree preferred
- 1-2 years of administrative or clerical experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Attention to detail with high accuracy in data entry
- Ability to multitask and prioritize in a fast-paced environment