Job Description
Join our fast-paced tech hub as an Entry-Level Administrative Assistant at Innovate Solutions Group! We're seeking a motivated individual to support our executive team with daily operations in our San Jose headquarters. This immediate hire opportunity offers hands-on experience in a dynamic environment with potential for growth into specialized roles. Perfect for recent graduates or career changers looking to build administrative expertise.
Responsibilities
- Manage executive calendars and coordinate complex meeting arrangements
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Handle confidential data entry, filing, and document management systems
- Support onboarding processes for new hires and coordinate office logistics
- Act as primary point of contact for internal/external communications
- Assist with expense reporting, invoice processing, and procurement tasks
- Maintain organized digital and physical filing systems
Qualifications
- High school diploma or equivalent; college degree preferred
- 1+ years administrative support experience or internship
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to multitask in fast-paced environments
- Strong attention to detail and organizational abilities
- Professional demeanor and discretion with confidential information
- Valid driver's license and reliable transportation