Job Description
Join our award-winning team at Harbor View Associates as a Front Desk Receptionist and become the welcoming face of our dynamic Boston office! We're seeking a polished professional to manage our high-traffic reception area while delivering exceptional client experiences. This pivotal role combines administrative precision with exceptional customer service in a collaborative, fast-paced environment.
As the first point of contact, you'll represent our brand's commitment to excellence while supporting executive teams across multiple departments. We offer comprehensive benefits including health insurance, paid time off, and professional development opportunities. If you thrive in collaborative settings and possess exceptional organizational skills, we invite you to apply today and grow your career with us!
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate personnel
- Greet and assist visitors with professional demeanor, ensuring seamless check-in process
- Coordinate meeting room reservations and maintain office supply inventory
- Process incoming/outgoing mail, packages, and deliveries
- Support administrative functions including data entry, filing, and document preparation
- Assist with special projects and event coordination as needed
- Maintain organized reception area and common spaces
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years receptionist or customer service experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Professional appearance and polished phone etiquette
- Ability to multitask effectively in high-volume environments