Job Description
Join a Dynamic Team in the Heart of Philadelphia!
We are seeking a motivated Entry Level Administrative Assistant to join our fast-paced corporate office. If you are a recent graduate or looking to start your career in administrative support, this is the perfect opportunity for you. You will play a vital role in ensuring our daily operations run smoothly while gaining valuable experience in a professional environment.
Why Join Us?
- Competitive hourly wage ($18.00 - $24.00).
- Comprehensive training program for career growth.
- Modern office environment in Center City Philadelphia.
- Opportunities for advancement within the company.
Responsibilities
- General Office Support: Handle incoming calls, greet visitors, and manage the front desk reception area with professionalism.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and correspondence using Microsoft Office Suite.
- Scheduling: Manage calendars, schedule meetings, and coordinate conference room bookings.
- Data Entry: Maintain accurate and up-to-date digital and physical records, databases, and filing systems.
- Travel Coordination: Assist in booking travel arrangements, including flights, hotels, and ground transportation.
- Meeting Support: Take detailed meeting minutes and prepare presentation materials as needed.
- Inventory Management: Monitor office supply levels and place orders to ensure the office is fully stocked.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Technical Skills: Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
- Communication: Excellent verbal and written communication skills with a focus on professionalism.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively in a fast-paced setting.
- Interpersonal: Ability to work collaboratively with team members across different departments.
- Reliability: Punctual, dependable, and able to handle confidential information with discretion.